Improve your Presentation Skills

Improve your Presentation Skills

So you've been handed a suite of new projects to manage. What's next? Take these 5 steps to make sure you don't end up working around the clock and pulling your hair out while you're at it...

Prepare with care

To give a great presentation, you need great preparation. Start, by thinking about your topic and the audience and what they are most interested in. Then list your key points and write down the general structure of the presentation ahead.

If you need to, write down every word that you want to say and memorize it. Experienced presenters don't need to do this. But if you're a little nervous or you're new to presenting, then by writing everything down it will boost your confidence and settle your nerves on the day.

On the day

Take these 5 tips to give a fresh, vibrant presentation:

1. Get a good nights sleep beforehand. Eat a healthy breakfast and try and free your schedule, so you're more relaxed going into it.
2. Before you present, spend 15 minutes going over your presentation.
3. Then concentrate on your breathing for 2 minutes. This focuses your thoughts, relaxes you and gets rid of any nerves.
4. Remember, the open and close of your presentation are the most important parts. So put in extra effort here, to make it memorable.
5. If you forget something or make a mistake, then never stop and apologize. Keep going and try and relax. It will soon be forgotten.

Body Language

It's said that 80% of a successful presentation is about body language, and only 20% is about content. So use these top tips to communicate the right message through your body:

1. Make eye contact with people at all times. Never stare at the ceiling or back of the room as you present, unless the nerves are too much.
2. Appear confident. Use an open stance, stand tall and proud. Smile and let your personality shine. Don't be overly formal.
3. Remember that relaxed body language conveys honesty and openness. So walk around a little and make use of props to hold onto.
4. Vary your voice and use slow, open hand gestures. Never have your hands in your pocket or play with a pen. Move your hands to an open position and then pause for effect.
5. Speak slowly and carefully, but passionately. If you're enthusiastic about the topic, then your listeners will be as well.

Spark Interaction

Encourage interaction with others during your presentation. By having others talk for a few seconds, it takes the focus off you temporarily, to let you clear your head and focus on the key points ahead. Another trick to clear your head is to pause while your team are reading a slide or considering a key points you've just mentioned.

Public speaking is one of the most challenging things to master. But if you prepare carefully, take it slowly on the day and are enthusiastic about it, then you will deliver a powerful presentation to your colleagues.

PROJECT VS PROJECT MANAGEMENT & 9 KNOWLEDGES AREAS OF PROJECT MANAGEMENT

BEZA ANTARA PROJECT DAN PROJECT MANAGEMENT???? & 9 KNOWLEDGE AREAS OF PROJECT MANAGEMENT

Sebelum itu kita mestilah mengenalpasti maksud antara kedua-dua istilah ini. ia nampak sama tetapi mempunyai maksud dan huraian yang berbeza. Perbezaan itu dapat dilihat dengan kriteria yang ada pada istilah tersebut.

Kriteria yang perlu ada apabila kita memanggil sesuatu itu `project’ adalah:

• 1)      Temporary (sementara)- disini membawa maksud apabila ia mengatakan sesuatu itu adalah projek, ia mestilah mempunyai masa  atau tempoh yang menyatakan ia bermula dan bila ia berakhir.

• 2)      Unique (unik @ istimewa)- dimana hasil yang dapat dari projek tersebut  samada servis,produk ataupun keputusan, ia adalah unik yang bukan di amalkan dalam seharian ataupun sepanjang hidup.   

• 3)      Progressive elaboration- pembangunan @ projek  yang dibuat  dalam berperingkat. Ini bermakna perlunya ada peringkat permulaan, pertengahan, dan peringkat akhir.

 

Project attributes:

• 1)      Temporary

• 2)      Unique

• 3)      Developing of project by progressive elaboration.

• 4)      Requires resources

• 5)      Have a primary customer or sponsor where they will guide and give direction and funding of the project.

Project management dimaksudkan pula:

-        -  Aplikasi pengetahuan, teknik, skill, alatan untuk digunakan dalam sesuatu aktiviti projek.

-         - Aktiviti projek  merangkumi proses initiation(inisiasi), planning (perancangan), executing (melaksanakan),       monitoring (kawalan),closing(penutupan).

The advantanges of project management is:

• 1)      Better control the financial, physical and human resources.

• 2)      Can improved the customer relations

• 3)      Lower cost

• 4)      Higher profits margins

• 5)      Better internal coordination

• 6)      Can be improve the productivity

• 7)      Higher morale workers

• 8)      Shorter development times

What is a triple constrain?

-          Can be differ by ways:

1)      Scope- what work will be done?

2)      Time- how long the project will be complete?

3)      Cost – how much cost need for one project?

-all constrain must be defined first before the project are started.

FRAME WORK OF PROJECT MANAGEMENT

9 KNOWLEDGE AREAS ARE APPLIED IN THIS FRAME WORK:

1)      PROJECT INTERGRATION- is an element of project management that coordinates all aspects of a project.

2)      SCOPE MANAGEMENT- how the project scope will be define, managed, controlled, verified and    communicated to the project team and stakeholders/customers. It also includes all work required to complete the project.

 

3)      TIME MANAGEMENT-refers to a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals.

4)      QUALITY MANAGEMENT-can be considered to have four main components: quality planning, quality control, quality assurance and quality improvement and focused not only on product/service quality, but also the means to achieve it.

5)      COST MANAGEMENT-one of the fundamental and yet most challenging tasks for a project manager.

6)      RISK MANAGEMENT- identification, assessment, and prioritization of risks followed by coordinated and economical application of resources to minimize, monitor, and control the probability and/or impact of unfortunate events or to maximize the realization of opportunities.

7)      HUMAN RESOURCES MANAGEMENT-the strategic and coherent approach to the management of an organization's most valued assets - the people working there who individually and collectively contribute to the achievement of the objectives of the business.

8)      PROCUREMENT MANAGEMENT- the acquisition of appropriate goods and/or services at the best possible total cost of ownership to meet the needs of the purchaser in terms of quality and quantity, time, and location.

9)      COMMUNICATON MANAGEMENT-the systematic planning, implementing, monitoring, and revision of all the channels of communication within an organization, and between organizations; it also includes the organization and dissemination of new communication directives connected with an organization, network, or communications technology.

IN THE 9 KNOWLEDGE OF PROJECT MANAGEMENT, WE CAN DESCRIBE THE KEY COMPETENCIES THAT PROJECT MANAGERS MUST BE DEVELOPING:

 FOUR CORE KNOWLEDGE INCLUDES ARE:

• -          SCOPE

• -          TIME

• -          COST

• -          QUALITY

2)      FOUR FACILITING KNOWLEDGE INCLUDES ARE:

• -          RISK

• -          COMMUNICATION

• -          HUMAN RESOURCES

• -          PROCUREMENT

3)      THE KNOWLEDGE IS AFFECTS BY ALL THE KNOWLEDGE IS PROJECT INTERGRATION.